The Canadian Dance Assembly is hiring for the position of Administrative Officer through the Investing in Neighborhoods Program. To apply for job opportunities through the Investing in Neighbourhoods Program, interested candidates must follow the instructions below, or contact the CDA office for further details.
Job Summary: Under the supervision of the Programs and Services Manager, the Administrative Officer provides confidential administrative and secretarial support to the management team. He/She assists with the activities related to programs and service, triages information of a sensitive and confidential nature, coordinates the flow of information, acts as a strong support to the Executive Director in her work, ensures accurate and timely delivery of administrative services, and keeps the Program and Services Manager apprised of issues and activities. This person interacts with senior leaders, the Board of Directors, and administrative support staff across the organization to convey information utilizing strong communication abilities. The individual works independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships. He/She will also problem solve and assist in making judgments that affect the accuracy and efficiency of the organization.
Responsibilities/Duties:
- General office support as needed, perform clerical duties to include but not limited to: photocopying, faxing, mailing, answering phone, and filing
- Act as support to the Executive Director which may include but not limited to: maintaining agendas, meeting coordination, assistance with general grant applications and filing, travel arrangements
- Support the organization in the coordination of program delivery and development
- Reply to general information requests
- Setup and coordinate meetings and conferences as needed
- Provide secretarial support to the management team
- Arrange travel and hotel details for staff and Board of Directors as needed
- Assistance with membership renewals and development as needed
Employer is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities.
Skills and Qualifications:
- Strong English communication and written skills
- Proficient in French (oral. Written would be an asset)
- Passionate about the arts and preferably knowledgeable about the Canadian dance sector
- Must possess a level of education, training and experience equivalent to a diploma in business or administrative management plus two years recent, related experience supporting senior level management
- The candidate must be an effective communicator: He/She will respond to internal and external enquiries with diplomacy, courtesy and discretion
- He/She will possess superior interpersonal skills including the ability to establish and maintain cooperative and collaborative working relationships with a wide range of constituencies in a diverse community
- He/She must have a keen sense of organization and ability to multi-task. Effective time-management skills including the ability to organize, prioritize work and meet frequent and tight deadlines are a proven asset
- Must have strong computer skills (MS Word, Excel, Outlook), knowledge of design software and database an asset
Rate: $14.96 per hour
Hours: 26 hours per week
Duration: 52 weeks
A cover letter and resume are both required for this position.
HOW TO APPLY
TESS Employment Opportunities System (EOS) website: http://www.brainhunter.com/frontoffice/seekerViewJobDetailAction.do?sitecode=pl551&jobId=1653232&page=search
Candidates can also reach the job posting at http://www.toronto.ca/socialservices
Click on TESS Employment Opportunities System. Click SEARCH.
New applicant = Click “Register” at the top right-hand corner of the screen (visit/call your local Employment Centre for the “access code”)
Returning applicant = Click “Login”
